Automation for advisory and accounting firms
The mechanical part of the practice (capture, classify, reconcile, remind), done for you.
Book a free diagnosisThe valuable work in an advisory firm is judgement: what's deductible, how it's structured, where the risk sits. But most billable hours are burned before reaching that, chasing invoices over WhatsApp, keying data that already exists in a PDF, and checking who has filed and who hasn't. Every quarter-end repeats the same marathon.
What we automate here
- 01
Invoice capture and classification
Invoices arriving by email, WhatsApp or shared folder, read automatically: supplier, net, VAT, withholding and a proposed ledger account. Anything uncertain is flagged for review rather than posted blind.
- 02
Bank reconciliation
Transactions matched against invoices and receipts by amount, date and reference, with exceptions grouped so you only look at what doesn't tie out.
- 03
Deadline control
A filing calendar per client and per return, with escalating internal and client-facing reminders, and visibility of what's still missing before you can file.
- 04
Document chasing
Reminders to clients who haven't sent their paperwork go out on their own, through their channel, with the specific list of what's outstanding. They stop the moment it arrives.
- 05
Reporting and dashboard
Status per client, workload per person, deadlines at risk and unbilled work, updated daily without anyone rebuilding Monday's spreadsheet.
What we have already built
01Certified email
Communications that stand as proof: you know who received it, when they opened it and what they downloaded, and a certificate proves it.
Every document carries a SHA-256 fingerprint: anyone can check nobody has altered it.
I want something like this02Unanswered-mail alerts
Every afternoon, a summary of client emails still waiting for a reply, mailbox by mailbox.
It never moves, deletes or changes an email: it only reads and sends you the summary.
I want something like this04Renewals
Emails you before an inspection, insurance, licence or service check expires, company by company.
Each company is isolated inside the database itself: one never sees another's data.
I want something like this06Financial dashboard
Sales, EBITDA, margins and break-even for each client, calculated from their accounts and compared with last year.
Reads the accounting export directly: nobody types figures by hand.
I want something like this07Archive
Find any office document in seconds by what it says, scanned paper included.
Everything stays on your office network: no cloud and no internet connection.
I want something like this
What we build on
We connect to A3, Sage, Holded, Contasol, Odoo or whatever you run, and to banking via statement feeds or aggregation. The bookkeeping stays in your system; what changes is how the data reaches it.
Questions from this sector
- Does this replace my accounting software?
- No. The entries still live in A3, Sage, Holded or whichever you use. What we automate is everything upstream: capturing the document, extracting the data, proposing the classification and leaving it ready to approve.
- How reliable is automated invoice reading?
- High for recurring invoices from known suppliers, lower for new documents or poor scans. That's why the system scores its own confidence: what it's sure of passes, what it isn't queues for human review. Nothing is posted blind.
- Can I use it only for deadline control?
- Yes, and it's a good first step. A filing calendar with reminders and per-client document status goes in within a few weeks and touches nothing in the bookkeeping.
- What about client confidentiality?
- Data stays in your infrastructure or the cloud you already use, inside the EU. Where a flow needs a language model, it's scoped to the minimum necessary and we document what leaves and where it goes, so you can make that call properly.
Guides for advisory & accounting firms
- How to call the general meeting of a Spanish SL: notice period, form and templateThe directors call it, at least 15 days ahead, on the registered website, in the BORME and a newspaper, or as the bylaws say. Deadlines, content and a template.
- Expiry date tracking in Excel: template, formulas and when to switch to automatic remindersAn Excel expiry tracker with TODAY and IF formulas, automatic colours, the real renewal periods for ITV, CAP, tachograph and FNMT, and when to automate.
- How to automate business processes with AI: where a small business should start, with examplesStart with a repetitive task that has clear rules, high volume and is easy to measure. Work out the saving with your own data and test for 30 days with review.
- Certified email in Spain: what it is and is it legally valid?It is admissible evidence in court, but only a qualified eIDAS service carries a legal presumption. What it proves, what it does not, and how to check.
- Notificación fehaciente in Spain: what it means and which methods count (burofax, notary, email)Notice that leaves proof it arrived, when and with what content. Which methods Spanish courts accept, which laws require it and when an email can count.